Phase I Proposals

Annual Observing Cycles

Proposals for new regular programs and for continuation of long-term programs can be submitted according to the schedule below. P.I.s who have received long-term status have to submit a brief progress report in order to get time for the continuation of their program in future cycles. All proposals should be submitted after the call proposals for a specific cycle has been issue, unless special arrangements have been made.

Annual
Cycle
Cycle
Duration
Proposals
Due
TAC
Results
Phase II
Due
1 Dec. 1 - Mar. 31 Oct. 15 Oct. 30 Nov. 15
 2 Apr. 1 - Jul. 31 Feb. 15 Feb. 30 Mar. 15
3 Aug. 1 - Nov. 30 Jun. 15 Jun. 30 Jul. 15

Long-term status requests can be made only in the first proposal cycle of each observing year (October deadline). Even requests for long-term status only in the 2nd and 3rd trimester should be made by the October deadline. Long-term proposals should indicate clearly the number of trimesters for which long-term status is needed (up to 3 trimesters) and the request for long-term status should be justified carefully in the same section. The detailed policy on long-term status programs is available on the PSU local-access HET page (direct link to long-term policy). All proposers are advised to read this before submitting a request for long-term status.

Instruments and Planning Tools

The LRS and HRS are for general use, as well as the MRS in its direct feed mode (object and sky fibers). The long-slit mode of the MRS is also available but on a shared risk basis. The overhead for target acquisition and other tasks is 10 minutes per visit for the MRS and HRS and 14 minutes per visit for the LRS. The most up-to-date and authoritative information on instrument performance is available at the HET Observing Support web site (under "HET Overview"). Please note that special calibrations (e.g., dedicated flats) cost extra time, which should be included in your request, in one of the following ways:

The HET night operations staff have produced few new Phase I planning tools and tips which can be found at the HET Observing Support web site. The Observability and Feasibility Calculator available at this page gives the accurate track length based on object's DEC. Another tool gives the time of the year an object can be observed given an R.A. and Dec. A third tool gives the specific UT times that a target can be observed including twilight, moon and exposure time constraints.

Phase I Submission Instructions 

To submit a phase I proposal, you must

Proposal Forms

The links below will get you the LaTeX forms and the universal style file (to download the files you may have to hold down <shift> when you click). There are two types of forms: request forms for new proposals and progress report forms for programs that have already received long-term status (the P.I.s of long-term status programs are required to submit a short progress report every trimester). Sample black forms in PDF files are also provided. All instructions have been collected into a separate, 2-page document, which is available as a PDF file.

  LaTeX PDF Examples
New Regular Programs HET_form.tex HET_form.pdf
New Long-Term Programs HET_long.tex HET_long.pdf
Progress Report HET_prog.tex HET_prog.pdf
Instructions   instructions.pdf
Style File PSUHET.sty  

These forms are also available locally at: /astro/faculty/proposals/HET/forms

Always make sure that you have the latest proposal forms and style files. The latest versions of the style file and proposal forms are dated 10/04/2008.